Canada Fund (Indonesia) Program

The Canada Fund (Indonesia) Program is funded by the Canadian International Development Agency (CIDA) and is administered through the Canadian Embassy in Jakarta. The fund provides financial assistance mainly to nongovernmental organizations (NGOs), institutions, community/religious groups and occasionally, recognized international institutions. Funding is used to carry out small community development projects providing technical, economic, educational, cultural or social development assistance to local populations within Indonesia.

The Canada Fund serves to complement bilateral activities where flexibility and quick response is needed. Projects for consideration can be rural or urban, and can pertain to various sectors including agriculture, education, health, forestry, fisheries and human resource development. The Canada Fund will consider any project but proposals dealing with women-in-development, environment and human rights may receive priority attention.

Proposals to the Canada Fund (Indonesia) Program are individually reviewed and approved for recommendation to the Ambassador by a Project Review Committee. This committee review project applications 'with an eye to local contributions, sustainability and sectoral priority. Above all, they seek projects that require relatively small financial inputs but have significant impact on beneficiaries in both the short and long term.

GENERAL GUIDELINES

Projects must be:

• Compatible with the main elements of Canadian foreign policy and the principles of Canadian aid policy concerning the respect for human rights;
• Correspond to CIDA sectoral priorities (environment, human rights, good governance, and human resource development);
• Emphasize the participation of women and benefits to children;
• Give due consideration to environmental concerns; and,
• Have potential for sustainable development and participation and contribution by local populations.

ADMINISTRATIVE AND FINANCIAL GUIDELINES

• Except for small discrepancies attributable to exchange rate fluctuations, CIDA policy limits the total contribution for a project to a maximum of C$ 50,000. In general, the average cost per project is about C$ 12,000, particularly with new nongovernmental organizations.
• Funds will be provided on a nonrecurring basis.
• Cost for fellowship for individuals to study abroad or to participate in conferences abroad will not be supported.
• Proposals requesting the construction of buildings or the purchase of vehicles/motorcycles are not encouraged and will be considered on a case-by-case situation only.
• Financial support will not be given for pure research proposals.
• All terms and conditions of the Contribution Agreement between the Canadian Embassy, Jakarta and the proponent organization will be adhered to.

HOW TO APPLY

Completed project proposals can be sent to one of our Block Fund partners or directly to the Development Cooperation Section at the Canadian Embassy. The Block Fund partners manage funds on behalf of the Canada Fund for Local Initiatives. These organizations have established strong linkages and networks between the Canadian Embassy and Indonesian non-governmental organizations and are experienced in implementing community development programs in the respective fields of work. They have received full authority to consider, approve and fund project proposals.

• Yayasan ETADeP, Jl. Governador Serpa Rosa T-028 Dili, East Timor, Tel. (039) 21959, Fax. (0390) 22522. Focus on activities in East Timor.
• Yayasan HUALOPU, Jl. Dr. J. Leimena Kav. 26, Dusun Sahuru, Desa Hative Besar, Kee. Baguala, Ambon 97124 Maluku. Tel. (0911) 69983, Fax. (0911) 69255. Focus on activities in Maluku.
• CUSO, Jl. Danau Tamblingan FI/31, Pejompongan, Jakarta Pusat 10210; Tel. (021) 573-3604, Fax. (021) 5710196. Focus on activities in Java, NTT, NTB and Irian Jaya.

Proposals from other areas can be submitted directly to:

Canada Fund Coordinator
Canadian Embassy
Development Cooperation Section
4th Floor, Wisma Metropolitan I
Jl. Jend. Sudirman Kav. 29
Jakarta 12920

Tel: 021-525-0709
Fax: 021-570-1650

PROPOSAL FORMAT

Project Title:

Project Site:

• Include exact location of the project, not the organization's address. Please include map showing location of project site.

Name of Community Organization/Group:

Name and Title of Project Contact:

Mailing Address:

*Include postal code, telephone, facsimile and e-mail if available.

Background of Proponent Organization:

• Briefly describe the organization and its function, history, management, staff, female staff and their titles, source of funds, assets and programs. Include certificate of registration for the organization and note whether the organization has been funded previously by CIDA.
• Discuss its competence to carry out the project. Explain its track record in implementing this type of project, and results and experience with other donor groups.
• Name and address of key persons (at least two).

Intermediary Organization (if any):

• Include name and address of assisting NGO, plus contact person if any applicable.

Project Background:

• Introduction covering political, economic and social conditions of the target region.
• Explain the motivation for request for assistance, key issues, activities already undertaken in this area.

  *Description of project plan, indicating specific outputs expected.

• Time schedule: is there a deadline for starting the project? The timetable specifies what (the sequence of activities) is going to happen when (timing).
• Describe the organizational structure of the proponent and beneficiary groups, if any, in the project (i.e., who will be the project director, who will be responsible for control of finances).
• Discuss the specific groups who will be affected by the project and list down the number and type of beneficiaries, criteria used for selecting participants (i.e., how many men, women, fisherfolk, squatters, youth, handicapped, etc. who will benefit directly from the project; how many will benefit indirectly from the project).
• Note items to be funded by Canada Fund, the funding resources to be contributed by the local group and other donors.
• Explain how the monitoring and evaluation of the project be conducted.

For Income Generating Projects:

• Describe technology, production process, availability of raw materials and sources, expected competition.
• Discuss project viability, including competition that the project will face, how the project will be competitive/ profitable.
• Provide information on estimated market size/competition, market share, projected selling prices, distribution strategy and source of market survey.
• Explain who will advise the organization on marketing matters.

Project Objectives:

• Indicate ultimate aims of the project (state clearly what the project intends to do, its expected output/s and impact on the beneficiaries).

Intended Target:

• Who will participate in the projects and who will ultimately benefit (size of target population, gender breakdown).
• How will project recipients be involved in the planning and implementation of the project?

Impact of Women in Development:

*In order to review whether the needs of women are being considered/addressed in CIDA funded projects, we ask that you identify clearly whether women are a primary or secondary focus of the project.

• What is the percentage of women who will benefit from the project directly or indirectly?
• What is the role of women in the project? Will they be involved in the decision-making, planning, administration and implementation of this project?
• Describe the present socio-economic condition of these women in community and how their lives would improve. Were women's interests taken into consideration in the development of the project?
• Will this project result in greater/lesser workload for women? Will it reduce/increase women's access to economic assets and cash income?

Budget:

• Please provide a detailed itemized budget (in Canadian Dollars or Rupiah). The budget should indicate in three separate columns what items will be covered by the Canada Fund, by the proponent organization, and by other donors/organizations. Note whether in cash or in-kind by the community and other local donors.
• The budget should reflect all project related costs, including administrative, communication. and overhead costs borne by the proponent organization. Bear in mind that the Canada Fund does not cover salaries or wages. However, it will consider supporting honoraria for field workers.
• Give details of bank account name, account number, name of the bank, and bank address to facilitate transfer of fund from Canada Fund.
• Give information on who will approve of transactions, who are the authorized signatories of bank account and procedures of administering the funds during the implementation of the project.

Project Sustainability:

• Comment on why and how project activity will be self-supporting following use of funds provided by Canada Fund project.

Environmental Impact:

• What is the positive effect, if any, of this project on the environment?
• What is the possible negative effects, if any, on this project on the environment?
• How has the project been designed to minimize the negative effect on the environment?

Comments/Justification:

• Please provide details of any unusual features of the project. Please feel free to attach any documentation in support of your project.
• State reasons as to why this project should be approved.

Acknowledgement:

• Please describe how acknowledgement of the Canada Fund's support would be handled (i.e., press release, media support, plaque, banners, hands-out, etc).

WHAT IS A GOOD PROJECT?

Sustainable: Once a Canada Fund contribution is completed, the project should be self-sufficient in every aspect i.e., able to achieve objectives, to pay for recurring costs, to manage ongoing activities.

To be sustainable, these elements should be present:

• A specific area is defined for the project.
• Beneficiary defined, beneficiary involvement in all phases of project identification, design, implementation, monitoring and evaluation.
• Participation and involvement of a large number of households and beneficiaries so as to compete in the market (competitive pricing) and to have access to sufficient supply. Market surveys done. Assured supplies and sales.
• Economic sustainability, meaning the project requires no further financial assistance from donors.
• Provide access to socioeconomic resources not available to the poor. Enhance socio-economic self-reliance and/or bargaining position of beneficiaries within the larger community. Must build-up internal capacity of beneficiaries to sustain themselves in the long term when funding is no longer available.
• Strengthen the organization of the beneficiaries into strong, self-directed associations capable of supporting and governing themselves.

Implemented By: a credible and competent community organization/group. Managed by efficient and effective staff and officers of integrity.

Women in Development: should empower the social and economic status of women.

Environment: should consider the effect/impact on the environment.

Last modified: June 1998

Source: Department of Foreign Affairs and International Trade,
July 1998